Maria Victoria Cruz Hernandez
About Me
Experienced individual in efficiently managing office procedures, customer relations and queries. To
organized and efficient in providing administrative support functions and tasks. Data entry for departmental staff. I am committed, diligent and dedicated to my job. I am willing to render an overtime work if needed. I am fast learner and willing to learn
new system or procedures that related to my job. I ensure to come to duty on time.
Education
Pamantasan ng Lungsod ng Maynila (City College of Manila) 1988
Associate in Computer Science
Graduated
Work & Experience
Crayon Arabia November 27, 2022 - May 11, 2023
Administrative Assistant
Personally, assist the Managing Director in providing
administrative and secretarial support.
● Managing the calendar of Managing Director.
● Arrange the meetings, prepare the meeting room, taking
minutes, transcribed and distribute it for review and feedback.
After the committee reviewed, finalized the minutes of the
meeting and the committee members will agree and sign.
Approved minutes of the meeting will be distributed to all the
committee members.
● Email to the Operational Manager to approve it before the
Managing Director will approve and sign the Client’s contract,
Non-Disclosure Agreement (NDA) and other urgent documents
from Account Managers and Bid Manager. After final approval
and signed by the Managing Director it will be forwarded to the
Account Managers to share with the customers.
● Managing the schedules for the applicant’s interview.
● Managing the reservations of flight, hotel and restaurant
booking of the Managing Directors and Country Sales Manager
as directed by Managing Director.
● To answer the telephone calls promptly and courteously, taking
and relaying accurate and complete messages.
● Ensures the safekeeping of the electronic and hard copies of the
documents such as contracts, NDA’s and other important
documents.
● Maintains the confidentiality of all documents and information
of the company.
● Prepare requisitions for office, refreshments, disposables and
cleaning materials supplies to ensure smooth functions of the
department.
• 70 WPM typing speed
• Data management.
• Confidentiality and discretion
• Book Binding
• Outlook
• Microsoft Teams
PERSONAL QUALITIES:
• Ability to work calmly and in
an organized manner even in
high stress times.
• Work without supervision and
take the initiative when
needed.
• Able to work cooperatively
with a multicultural team.
• Effectively prioritize to ensure
smooth flow of the area.
• Ability to maintain high
standards even in the most
routine tasks.
• Always maintain high ethical
standards and professional
confidentiality.
● Doing other tasks that assigned by the Managing Director, HR
Manager, Country Sales Manager and HR Office Manager.
Prince Sultan Military Medical City October 18, 2020 - August 15. 2022
Personal Assistant in Medical Administration for Physician Affairs Department
● Arrange weekly meeting for Credentialing and Appointment
included the Doctor’s Clinical Privileges.
● Receive all promotion, accreditation and doctor’s clinical
privileges request for discussion and approval of the
Credentialing and Appointment Committee during working days
for the weekly meeting.
● Ensures that every credentialing request either recruitment or
promotion in timely submitted to the team and appropriately
responded for the action of relevant departments.
● Writing minutes of this meeting and action memos for
Credentialing and Appointment including the Doctor’s Clinical
Privileges.
● Email to Human Resources Department and approved
recruitment and promotion request to process their requests.
● Ensures the safekeeping of the doctor’s employee files and also
maintains the Doctor’s File Management System (DFMS) to
regulate the issuance, activation and deactivation of doctor’s
code.
● To answer the telephone calls promptly and courteously, taking
and relaying accurate and complete messages.
● Maintains the confidentiality of all documents of the Medical
Administration.
● Prepares requisitions for office supplies to ensure smooth
functions of the department.
Prince Sultan Military Medical City November 16, 2009 - October 17, 2020
Personal Assistant in Center for Health Studies Nursing Department
Personally, assists the Head of CHS Nursing Dept. and other
senior members of the CHS Nursing Dept. by providing
administrative and secretarial support.
● Arranges all meetings chaired by the Head of CHS Nursing Dept.
and undertakes all administrative functions such as preparing
agendas, arranging venues, times, taking and finalizing minutes
and distributing them, follow-up of meeting items as needed.
● Receives and distributes all incoming and outgoing mail &
supervises logging records.
● Provides data entry and word processing service for senior
departmental staff.
● Implementation, maintenance and supervision of efficient
office systems and filing systems to enable easy retrieval and
ensure security of information.
● Prepares correspondence as directed by Head of CHS Nursing
Dept.
● To answer the telephone calls promptly and courteously, taking
and relaying accurate and complete messages.
● Maintains the confidentiality of all documents of the CHS
Nursing Dept.
● Timekeeper in Objective Structured Clinical Examination (OSCE)
during the examination of Saudi Nursing Diploma Students.
● Answers telephone inquiries, makes appointments, screens and
processes visitors to the Head of CHS Nursing Dept. and other
senior nursing staff.
● Doing book binding for competency, student’s guide manual
and also laminating.
● Prepares requisitions for supplies to ensure smooth function of
the department if the secretary is on vacation leave.
● Collect the nursing student’s weekly attendance reports to send
it to CHS Registration office & instructor’s weekly attendance
reports from level coordinators to submit in CHS Academic
Affairs if the secretary is on vacation leave.
● Performs other duties as directed by Head of CHS Nursing
Department.
● Portering work like sending the outgoing correspondence that
address to other departments and all urgent outgoing memos
for CHS.
Riyadh Care Hospital May 31, 1995 - October 2, 2009
Secretary to Executive Director of Nursing Department
Personally, assists the Executive Director of Nursing and other
senior members of the Nursing Administration by providing
administrative and secretarial support.
● Arranges all meetings chaired by the EDON and undertakes all
administrative functions such as preparing agendas, arranging
venues, times, taking and finalizing minutes and distributing
them, audio-typing, follow-up of meeting items as needed.
● Prepares correspondence as directed by Executive Director of
Nursing.
● Supporting the Hospital in achieving/ maintaining Joint
Commission Accreditation (JCIA).
● Type the Department Policies and Procedures and ensures this
is done before deadlines.
● Receives and distributes all incoming and outgoing mail &
supervises logging records.
● Provides data entry and word processing service for senior
departmental staff.
● Implementation, maintenance and supervision of efficient
office systems and filing systems to enable easy retrieval and
ensure security of information.
● Maintains the confidentiality of all documents of the Nursing
Administration.
● Answers telephone enquiries, makes appointments, screens
and processes visitors to the Executive Director of Nursing and
other senior nursing staff.
● Supervises and trains secretaries and junior clerical staff,
organizes their work and delegates as appropriate.
● Prepares requisitions for supplies to ensure smooth function of
the department.
● Prepares Monthly Sick Leave Report.
● Coordinates and processes annual leave and holiday schedules
and requests of staff.
● Facilitates the preparation of continuing education certificates.
● Maintains Nursing unit Medical and Non-Medical par level
inventory records.
● Performs other duties as directed by Executive Director of
Nursing.
Saztec Philippines, Inc. June 6, 1990 - November 11, 1994
Data Encoder
● Provided fast, accurate data entry and word processing service
for company.
● Verified the data entry output.
● Modified it after verification.
Datascope Communication (Phils) Inc. January 22, 1990 - May 15, 1990
Data Encoder
● Provided fast, accurate data entry and word processing service
for company.
● Verified the data entry output.
● Modified it after verification.
Data Solutions Inc. September 8, 1988 - December 31, 1989
Data Encoder
● Provided fast, accurate data entry and word processing service
for company.
● Verified the data entry output.
● Modified it after verification.