glyniss.salem

Branch Accountant<br />  Maintaining up to date financial records such as GL, Sub-ledgers, TB, BS and P & L statement to ensure accuracy and completeness in posting.<br />  Manage the monthly, quarterly and year-end close of the financial reports.<br />  Review, check, control and gather all necessary documents related to payment (e.g. approved LPO, quotations against supplier’s invoices) & process payment in a timely manner.<br />  Send cash, checks, other forms of payment to bank & other entities such as Qtel, Kharamaa, etc. Prepares bank deposits for all cheques received from collection.<br />  Handles HAI, MD & BN ITC Petty Cash management, ensuring cash in tact at all times.<br />  Monitors & reconcile credit card transactions, collects/gathers invoices per usage and verifies if it’s in compliance with the approved policies and procedures & pass all the necessary JE on a monthly basis accordingly.<br />  Prepare invoices for customer’s billing according to contracts, agreed terms of payments, deliverables and making follow ups on payments from client wise. Keep safe the on-going Project Contracts, monitors it’s agreed terms & close coordination with Prjt. Mgr. incharge for billing an invoice to the client accordingly.<br />  Prepares, computes the Monthly Work Progress Revenue/Income (per projects) based on the work progress percentage of projects’ completion given from Project Manager.<br />  Maintain up to date records as to P & L for all the on-going HAI, MD & BN ITC projects & its job profitability and submit to the General Manager and Group Head of Accounts for their Monthly Executive Meeting with Executive Management.<br />  Prepares & submits Monthly/Quarterly/Yearly Profit & Loss Report to Group Head of<br /> Accounts (Head Office) aside from other reports, including reclassification/adjustments.<br />  Does the monthly intercompany reports, reconciliation of prepayments, advances, deferred revenue, accruals, lapsing schedule, AP/AR aging, bank recon & post the necessary JE entries.<br />  Assist in preparing cash flow, annual budgets & financial forecasts and make analysis between actual vs budget for management decision making.<br />  Close coordination with different departments to gather information for finalization of adhoc monthly financial reports required by Head Office.<br />  Interacts with external and internal parties like vendors – for promptly resolving issues,<br /> vendor’s account recon and for customers – to follow ups collection.<br />  Check & reviews HAI & BN ITC employees’ payroll draft as to accuracy in attendance,<br /> late/tardiness, deductions like advances, counter checks individual’s bank account number.<br />  Check & reviews resigned employees’ EOSB computation as forwarded from HR Dept. for finalization and to proceed payment.<br />  Liaise with internal and external audit whatever required assistance and documentation to auditors on yearly financial audits.<br /> Accomplishments<br />  Subsidiary’s Books of Accounts is well managed and maintained even without proper<br /> endorsement and turnover from the in-charge who handled previously. Accuracy and reliability of the book as per recording increases.<br />  Company’s receivable is well managed and updated. All overdue are all collected and the remaining are only the current one.

Act as the first point of contact for the M.D, screening phone calls, inquiries, requests, and handling them when appropriate approach; liaise and negotiate with wide range of<br /> professionals with confidentiality and sensitivity of its nature.<br />  Proactively contribute to the management time – including diary management, organizing appointments, meetings and arrangements deal with incoming email, faxes, posts and generate and draft correspondence and letters as required.<br />  Answer, screen all incoming calls and handle caller’s inquiries whenever possible. Re-direct calls as appropriate and take adequate messages when required.<br />  Assist and direct visitor/guest to the appropriate employee and/or department in-charge.<br />  Prepare & manage correspondence, minutes, reports and documents to relevant personnel.<br />  Monitor the office supplies, kitchen consumable items and requests necessary restocking if it needs to be replenished.<br />  Maintain neat, clean and organized in the reception area at all times.<br />  Assist Prjt. Mgr. & GM in typing/encoding project proposals to be sent to a potential clients.<br />  Assist Prjt. Mgr. in sending tender documents to various potential contractors or suppliers.<br />  Follow ups and/or send reminders to all concern parties like contractors, sub-contractors, suppliers, clients and internal or external for all issues/concerns related to business transactions. Time to time assist within the team if necessary.<br />  Secure copies of the latest approved document & drawings are correctly labeled, distributed to end users (internal and clients) and filed/stored.<br />  Responsible for archiving all documents (hard & sot) & ensures it is segregated accordingly and maintains log sheets and doc transmittals for all IN’s and OUT’s for document control.

Ensures accuracy of employees’ attendance w/ 200+ employees. Counter check actual<br /> attendance of each employee against submitted approved schedule of each dept..<br />  Prepares and computes payroll for all employees every month and so also for resident doctors from gross monthly salary less necessary deductions.<br />  Does the bank transmittal through internet online banking for crediting the employees’<br /> individual account after the payroll register is reviewed and approved by Finance Officer.<br />  Responsible in preparation and submission of monthly and yearend reports to different<br /> government entities. And responsible in processing payments of the latter.<br />  Handles all the payment processing, either check issuance or online bank transfer ensuring all necessary documents are complete, verified & authorized.<br />  Manages the AP/AR records, so w/ the month-end close. Assist Accounting Head during month-end reports, lapsing schedule & bank recon. Handles PC Revolving Fund.<br />  Assist in patient’s hospital bill may it be partial or final. Coordinates with different<br /> departments (ER, Nursing Dept., OR Dept., laboratories, doctors, etc.) to ensure all relevant charges are accurate and complete on patient’s bill before discharge.<br />  On daily basis, assist in sending partial patient’s bill to let them updated/aware on their<br /> running balances and negotiate for possible partial payments.<br />  Supervises staff & perform ad-hoc as required by Accounting Head & Finance Officer.<br /> Accomplishments<br />  Company’s book of accounts is well managed. Able to set-up the accounting procedures and system as well the payroll tasks a pioneering employee of a new established hospital.

Manages company’s receivables ledger (work closely in Asian Pacific counter parts such Australia; HongKong; Taiwan; New Zealand; Singapore; Malaysia and EMEA Region – Austria, Germany & Switzerland)<br />  All payments received in Citibank, Local banks or cheques are accounted, allocated & posted daily. Investigate, analyze payments disputes against its outstanding dues.<br />  Reconciling customer’s accounts (includes netting proposal of overdue items, invoice<br /> reversals, clean-up of credit notes and overdue invoices).<br />  Responsible in monitoring unapplied cash and chargeback’s that needs to be closed within the month and if it needs to address them to local country.<br />  Generate CC remittances (Cybersource website), search for related invoices paid as such and do the needful allocation/application in JDE/ComOps.<br />  Responsible in preparing Weekly Delinquency repost and Monthly AR Watchlist report.<br />  Responsible in preparation for preliminary APG & EMEA Monthly Reports for all Asia Pacific countries to give them the idea and have them time to send their narratives for any significant results thereof which is needed for Corporate’ discussion.<br />  Send Monthly Intercompany AR balance statements to all end users. On-time posting of Intercompanies payments to its corresponding invoices.<br />  Responsible for Monthly Delinquency report, send it to Senior Financial Analyst in Singapore n preparation & submission of all Monthly Reports for Asia Pacific Geography.<br />  Monitor customers’ account should not exceed its credit limit and if so, put them on hold in the system and release only if there will be payment from them. Communicate immediately to Country’s Account Manager to action accordingly.<br />  Harmonize AR responsibility when issues occur & oversees team work performance.<br /> Accomplishment<br />  Company’s receivable is well managed. 360 days overdue percentage rate is reduced to 25% from 60%.